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EHR / EMR Systems
6 Successful Strategies for Implementing an EHR/EMR System
The year of conformity is upon us. This year marks a revolutionary change in the landscape of how U.S. citizens apply for health benefits and receive healthcare. To make this possible, the infrastructure and systems behind the providers has been completely revamped and put under a microscope in order to comply with new regulations. Although most hospitals and medical groups have migrated to a variety of EMR / EHR platforms, years of work remains for these organizations if they want to optimize processes, systems use, and patient care. Royale Class Healthcare specializes in the implementation, configuration, integration and development of a number of EMR / EHR platforms, including the following.
The benefits of using electronic medical records (EMRs) have been well documented; however, despite numerous financial benefits and cost reductions being offered by the federal government, some healthcare professionals have been reluctant to implement EMR systems. In fact, prior research provides evidence of failed EMR implementations due to resistance on the part of physicians, nurses and clinical administrators. In 2010, only 25% of office-based physicians have basic EMR systems and only 10% have fully functional systems. One of the hindrances believed to be responsible for the slow implementation rates of EMR systems is resistance from healthcare professionals not truly convinced that the system could be of substantive use to them. This study is one of the reasons it is highly recommended that when you implement any healthcare system such as an EHR and or an EMR System you need to hire Subject Matter Experts for the Pre Go Live Planning / Support, Unit Testing, UAT Testing, SIT Testing, E2E Testing, Go Live Planning as well as Training Support. To Learn more or to Partner with Royale Class Healthcare Contact us at HealthcareIT@RoyaleHealthcare.com or call us at (800) 975-5661.
Develop a Testing Strategy
It is critical to develop a testing strategy and timeline during implementation planning to ensure you have sufficient time and resources built into the project plan. Although you may not be certain about the detailed timeline during initial planning, you can allot dedicated time up front for each testing phase and rounds within phases. Testing phases can include: application, regression, integrated, user acceptance, claims, charging parallel revenue cycle and mapped record. By blocking off time for each of the testing phases, you can more easily slide them into the overall timeline as the project moves forward. Allocating specific time for test script development is important.
Define and Validate Workflow
Application workflows are a valuable tool used for system validation, build determining application requirements and build confirming match specifications. They can also be used during training and go-live support. Integrated workflows protect an opportunity to see how the applications integrate across the organization and establish a great foundation for integrated test scripts and testing requirements. Be sure to validate workflows early on and consider multiple scenarios.
Allocate Resources Early On
Testing Occurs at a very busy and critical point in implementation. Accurate and in-depth testing requires the participation of multiple resources across the organization. Preparing and allocating time / resources and a dedicated testing space should occur well in advance. Resources including project team members, subject matter experts and key stakeholders for the project need to be engaged from the beginning of implementation planning.
Collaboratively Develop Scripts
The time required to develop accurate and relevant testing scripts are underestimated. The most valuable test scripts come from a collaborative group of project team members, subject matter experts, a testing team and key operational staff. In particular, integrated test scripts require a collective group effort to ensure clinical and financial input into the test script for appropriateness and meet the requirements of all the applications and operational departments involved. Integrated scripts overdeveloped in the test phase should remain focused on functionality and may not reflect real-world content. Script development not only to the traditional methods of creating a 'paper' script but the development of automated test scripts utilizing test management tools. Track Testing Process and Outcomes Script Development not only to the traditional methods of creating a 'paper' script but the development of automated test scripts utilizing test management tools. Either method requires adequate time to develop the final product.
Track Testing Process and Outcomes
Tracking the testing process from requirements to completion is essential. Every organization may define different criteria for success, but the tracking process is critical for determining whether or not criteria is being met. Preparing for and remaining mindful of testing during all the phases of an EHR / EMR implementation will help make it more effective and valuable. A testing strategy and planning that are well thought out and communicated will not leave the team wondering. Incorporating test planning early and continuously, adjusting throughout the project as needed will ensure more organized and successful testing outcomes. The value of your efforts and your EHR / EMR will be realized when you can demonstrate your testing was well planned and executed through a reduction in unaccounted issues and risks.
Finally Number 6 - Have a Contingency Plan!
To Learn more or to Partner with Royale Class Healthcare Contact us at HealthcareIT@RoyaleHealthcare.com or call us at 888-501-3302
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